Organizing a wedding reception is an exciting part of the entire wedding planning process. One of the ways you can create a fabulous reception without have to spend all your time organizing and following up on things is by hiring a professional caterer. Just as you did with the photographer, florist, and other vendors, you will need to find several caterers and then set up time to interview them.
By the time you meet with the caterers, you should already have a good idea of the type of wedding you will have outdoors, in a church, ina private home, on the beach, and so on. Other information the caterer will need to know is the day and time of the wedding, the location, number of expected guests, and budget. Armed with this information, the caterer will work with you to design a menu perfect for your wedding day.
With catering, all of the fuss is taken care of, leaving you to focus on other aspects of the planning. Additionally, the caterer can create any type of reception you want. For instance, if you want something simple or happen to be on a tight budget, then you could easily have an appetizer bar, dessert bar, or finger foods made to offer the guests. However, if you want a formal, sit-down wedding, the caterer can set up meat carving stations where prime rib and ham are served along with other high-end foods.
The best option is that once you have chosen the caterer to handle your wedding reception and the menu has been outlined, then you should insist on having a tasting of those specific foods. This way, you can experience the exact food that you will be serving your guests so that changes can be made if needed.
To confirm the all of the plans, you always want to request a written contract. This way, there are no hidden fees or questions left unanswered. In addition to the obvious, which would include price, menu, and so on, you should also cover the following issues:
- Cost per person
- Will dishes, utensils, and linens be included or are they extra
- Is any needed equipment rental covered
- Will the fee include the setup, cleanup, and breakdown of all catering aspects
- How many people will work the reception (names, responsibility)
- Emergency contact number
- Is there a cutting fee for the wedding cake
- Would you need to pay extra for a grooms cake
- Are alcoholic and non-alcoholic beverages covered and if not, what would you be charged per drink
- Would you have to pay a corkage fee
- How soon will the caterer need the final number of guests
- What is the refund and cancellation policy
- Are gratuities included